New Licence Data Requirements for Motor Trade & Fleet Policyholders – Effective 31st March 2025

From 31st March 2025, important changes are coming into effect under the Road Traffic and Roads Act 2023, directly impacting motor traders and vehicle fleet owners. These changes require additional information to be uploaded to the National Fleet Database (NFD) alongside your current policy vehicle data.

Failure to comply with these requirements can result in fines, vehicle impoundment, and delivery delays.

What’s Changing?

In addition to registering your vehicles, fleet and motor trade policyholders must now provide driver information for all named drivers covered under your insurance policy. This must be uploaded to the National Fleet Database (NFD).

Required Driver Information:

  • Date of Birth of each Named Driver

  • Driver Number (found at item 4d on Irish licences – may differ for foreign licences)

  • Country of Issue of the Driving Licence

When Does This Start?

These requirements take effect from 31st March 2025. The NFD portal will be updated from that date to allow uploading of the required driver data.

You can access the NFD here: https://nfd.mtpl.ie

What Needs to Be Uploaded and When?

Policyholders must ensure all driver and vehicle information is uploaded to the NFD within 14 days of the following:

  • Policy inception or renewal

  • Addition or removal of a vehicle

  • Addition of a named driver

  • Any other mid-term change during the policy period

What Happens If I Don’t Comply?

Not uploading this data could result in:

  • Vehicles being stopped by Gardaí for insurance verification

  • Vehicles being impounded if data is missing

  • Fines of up to €500 per offence

  • Gardaí questioning drivers or staff

  • Delays in deliveries due to uncertainty over insurance status

FAQ: New Driver Data Upload Rules

Q: What is the NFD?
The National Fleet Database is a platform used by fleet and motor trade policyholders to register vehicle and driver details, managed by the Motor Insurers’ Bureau of Ireland (MIBI).

Q: What do I need to upload?
You must upload:

  • Vehicle registration numbers

  • For each named driver: Date of Birth, Driver Number, and Country of Licence Issue

Q: Where do I find the Driver Number?
It’s shown as item 4d on an Irish driving licence. For foreign licences, the format may differ.

Q: When do I need to update the NFD?
Within 14 days of:

  • Policy starting or renewing

  • Adding/removing a vehicle or named driver

  • Any mid-term change affecting the policy

Q: What happens if I ignore this?
You risk:

  • Fines up to €500

  • Vehicle impoundment

  • Operational delays

  • Garda queries for your drivers or staff

Q: Where can I get help or more information?
Contact MIBI directly at MTPL@mibi.ie

Next Steps

THE MIBI will send out a step-by-step guide closer to the time on how to upload driver data. In the meantime, please ensure your vehicles are already registered on the NFD if not done so already.

If you have questions or need support, feel free to contact our team or reach out to MIBI.